You're a designer, developer, copywriter, coach, or consultant - and your "client management system" is currently three browser tabs, a Google Sheet, and your inbox. CrawlSpace gives you one clean place to track every client, every project, every follow-up - for the price of one nice lunch a month.
Cancel anytime · Built for one-person shops
Freelancing is feast or famine - and the famine usually starts when a follow-up slips through the cracks.
You had a great call. You promised to send a proposal. Then a project blew up, you got busy, and three weeks later you remember. They've already hired someone else.
The big-name CRMs charge per seat, per feature, and per integration. By the time you add email automation, calling, and a sheets connector, you're looking at $150+/month - for one person.
You signed up, got hit with onboarding videos, custom fields, automation builders, dashboards, and pipelines you didn't ask for. You closed the tab and went back to your spreadsheet.
Calendly for scheduling, your phone for the call, your notes app for what they said, your email for the follow-up. Nothing connects to anything else. Half the context is lost by Friday.
You started a "Clients" tab, then a "Leads" tab, then a "2024 Projects" tab, then gave up. Now there are seven sheets, three are duplicates, and you don't trust any of them.
You finished a project months ago. Are they still around? Are they thinking about a renewal? Did they go quiet because they're unhappy? You have no idea until you reach out - or until they're gone.
Big-name CRMs are built for sales teams of 50. We built CrawlSpace for the team of 1.
Connect Square (Stripe coming soon) and invoice clients directly from their record. Money goes straight to your processor — no markup, no bookkeeping app needed. Auto-converts paid leads to active clients.
✓ Included
Every conversation, every email, every call, every note - all attached to a single client record. No more digging through Gmail to remember what you said in the kickoff meeting.
✓ Included
Build a 5-step nurture sequence once. Drop a new lead in. CrawlSpace sends the right email at the right time so you can focus on the work, not the chasing.
✓ Included
Click a name. The dialer opens. The call gets logged. Notes go straight onto the client record. No more switching between your phone and your laptop mid-call.
✓ Optional add-on
Loom-style video messages built right in. Record a 30-second pitch with the prospect's name on screen. Way more replies than text emails - at zero extra cost.
✓ Included
Schedule kickoff calls, project check-ins, and renewal reminders right from the client record. Connects with Google Calendar so nothing falls through the cracks.
✓ Included
Already running your business out of a sheet? Keep it. CrawlSpace syncs both ways - change a name in the sheet, it updates in the CRM. Add a lead in the CRM, it appears in your sheet.
✓ Included
"Clients on retainer." "Past leads to re-warm." "Q3 prospects." Custom tags + custom statuses mean you organize your book the way you think about it - not how a sales VP would.
✓ Included
Knows which clients are engaged, which have gone quiet, and which need a check-in. For freelancers, the difference between a healthy retainer and a surprise cancellation is one missed follow-up.
✓ Included
Built-in lead search crawls 6 business directories at once. Type "marketing agencies in Denver" - get 80 prospects with phones, addresses, and websites. Drop them right into a sequence.
✓ Included (10 free searches/mo)
Open CrawlSpace. Dashboard shows 3 follow-ups due today, 1 quote that's been sitting for a week, and 2 client check-ins overdue. Five minutes, you know exactly what matters.
Click the prospect's name, click call. Talk for 20 minutes. After hanging up, drop a quick note, change their status to "Quoted," and assign them to your "Post-Call Nurture" sequence. Done.
Search "design agencies in Austin." Get 50 leads. Filter to ones with websites. Drop the top 20 into your cold outreach sequence. Total time: 3 minutes. You'd have spent an hour on Google Maps.
Check the activity log. Six emails went out automatically, two clients replied, one wants to schedule a call. Add the meeting to your calendar from the client record. Close the laptop.
The big-name tools are built for sales teams. The "freelancer" tools are usually billing-and-invoicing platforms with a contacts page bolted on. CrawlSpace is the only thing built like a real CRM but priced like a freelancer tool.
| What You Need | CrawlSpace | Big-Name CRMs | Invoicing-First Tools |
|---|---|---|---|
| Total monthly cost | $29.95/mo | $100–$300/mo with add-ons | $15–$50/mo |
| Built for solo users | ✓ Yes | No - built for sales teams | ✓ Yes |
| Real CRM (sequences, statuses, pipeline) | ✓ Full | ✓ Full | ✗ Contact list only |
| Email automation included | ✓ Included | Higher tier | ✗ Or basic only |
| Built-in dialer | ✓ Optional add-on | Add-on | ✗ |
| Video messaging | ✓ Included | ✗ | ✗ |
| Lead search built in | ✓ 10 free/mo | ✗ Buy a separate tool | ✗ |
| Google Sheets sync | ✓ Native | Via Zapier | ✗ |
| Account health & check-in tracking | ✓ Included | Enterprise tier | ✗ |
| Setup time | Minutes | Hours to days | Minutes |
Want to see how CrawlSpace compares head-to-head with the big names? vs. HubSpot · vs. Pipedrive · vs. Zoho CRM
If you bill clients by the hour, the project, or the retainer - and you do it solo or with a tiny team - this is for you.
Track briefs, revisions, and renewals
Manage projects and ongoing maintenance clients
Pitch, follow up, and never miss a deadline
Track inquiries, bookings, and gallery deliveries
Run cold outreach and nurture leads on autopilot
Discovery calls to clients to renewals
Track intake, follow-ups, and case status
Manage prospects and recurring client work
One plan. Every feature. No "starter" tier that's missing the things you need.
or $323.46/year (save 10%)
$29.95/month after trial. Cancel anytime.
If you have more than 10 clients or prospects you're tracking - yes. The math is simple: one missed follow-up that would have closed a $2,000 project pays for CrawlSpace for the next 5 years.
No. CrawlSpace doesn't have lead-scoring algorithms, deal-stage probability calculators, or quota dashboards. It has clients, statuses, follow-up sequences, and notes. That's what freelancers actually use.
Yes - and that's the whole point. Most "freelancer tools" handle either invoicing or pitching, never both. CrawlSpace tracks the entire lifecycle: cold lead → qualified → quoted → active client → retainer → renewal.
About 15 minutes. Sign up, import your contacts (or connect your Google Sheet), and you're done. No onboarding videos to sit through, no certifications to earn, no consultants to hire.
Each user is $29.95/month. No tier upgrades, no per-feature unlocks - just one more seat at the same price. Grow when you're ready.
Yes - 7 days, full access. If it doesn't fit, walk away. We don't do guilt trips.
Eventually maybe - but probably later than you think. CrawlSpace handles solo freelancers up to teams of 50 comfortably. And because everything syncs with Google Sheets, your data is never trapped if you need to move on.
You built a freelance business because you're great at what you do - not so you could spend your weekends fixing your client tracker. Let CrawlSpace handle the busywork so you can get back to the work that pays.
Start Your 7-Day Free Trial$29.95/month after trial · Cancel anytime